We are seeking a professional and welcoming Receptionist to join our team. In this role, you will be the face of our company, responsible for greeting visitors and delivering exceptional customer service assistance. This position requires a personable and organized individual who can manage multiple tasks simultaneously while maintaining a friendly and efficient front office environment.

Key Responsibilities:

– Greet, assist, and direct visitors appropriately, ensuring a positive and professional first impression.
– Manage incoming calls, including answering, screening, and forwarding calls in a timely and courteous manner.
– Handle mail and deliveries, including sorting and distributing incoming mail and preparing outgoing mail.
– Maintain the reception area, ensuring it is tidy and welcoming for guests and staff.
– Schedule appointments, manage room bookings, and maintain an organized calendar.
– Provide administrative support to various departments, including preparing documents, copying, and filing.
– Assist with the coordination of office events and meetings.
– Maintain office security by following safety procedures and controlling access via the reception desk.
– Update and keep records of office expenses and costs.

Qualifications and Skills:

– High school diploma or equivalent; additional certification in Office Management or a related field is a plus.
– Proven work experience as a Receptionist, Front Office Representative, or similar role.
– Proficiency in Microsoft Office Suite and experience with office equipment (e.g., fax machines, printers).
– Strong communication and interpersonal skills, with the ability to interact with people at all levels of the organization.
– Excellent organizational and time-management skills.
– Ability to work independently and as part of a team.
– Detail-oriented with a professional and positive demeanor.

Benefits:

– Competitive salary and benefits package.
– Opportunities for professional development and training.
– A supportive and friendly work environment.
– Regular working hours with the possibility of flexible scheduling.