We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will provide essential support to our office, managing daily administrative tasks and ensuring smooth operations. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

– Manage and maintain schedules, appointments, and travel arrangements for senior staff members.
– Answer, screen, and transfer inbound phone calls, and handle general inquiries.
– Maintain electronic and hard copy filing systems, ensuring information is organized and easily accessible.
– Prepare and edit correspondence, communications, presentations, and other documents.
– Handle confidential documents and information with discretion.
– Assist in the preparation of meeting agendas and minutes, and coordinate the logistics of team meetings and events.
– Manage office supplies inventory and place orders as necessary.
– Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
– Assist in the coordination of project activities and communications between departments and external parties.
– Help with financial administration, including processing invoices and tracking expenses.

Qualifications and Skills:

– Proven experience as an Administrative Assistant or in a similar administrative role.
– Proficient in MS Office applications (Word, Excel, PowerPoint, and Outlook) and comfortable with technology and office equipment.
– Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
– Strong communication and interpersonal skills, with a professional demeanor.
– High school diploma required; additional qualification as an administrative assistant or secretary will be a plus.
– Attention to detail and problem-solving skills.
– Ability to work independently and as part of a team.

Benefits:

– Competitive salary based on experience.
– Opportunities for career advancement and professional development.
– Health insurance and other employee benefits.
– A supportive and dynamic work environment.